The Sales Catalog

IBS 2.7 > Group Administrator: Academic Functions

The sales catalog lists the items from your course catalog that are currently available for purchase by students in your Group. A sales item is a particular course, formatted as a particular product, that you offer for sale at your Academic (“retail”) price.

To add an item to your sales catalog, follow these steps:

1. The course you wish to add must already be in your course catalog. If it is not yet there, follow the process described in the Course Catalog article to create or update your course catalog.
2. Select Group Administrators > Academic > Academic Offerings > Sales Catalog. A table of items currently in your sales catalog appears.
3. Click Add Sales Item. The Adopt Sales Item for Sales Catalog screen appears.
4. Select the course you want to add from the Course drop-down menu.
5. Select the course format you want to add from the Available Products menu.
6. To see the “wholesale” price for each product (that is, the price you will pay to the publisher and to IBS each time you sell this item), click View Current Adjusted Costs.
7. Enter the Academic Base Price you will charge for this course format. Recall that the base price is the maximum price you will charge for the item; it can be reduced by country factors and/or Financial Aid.
8. Enter the Effective Date. This is the first date that the item will appear in your sales catalog. Note: In addition to an Effective Date, facilitated classes have Enrollment Periods. This is a defined period during which students may enroll in a particular session of a course. Facilitated courses may remain in the sales catalog even if they are not currently open for enrollment.
9. Click Adopt to add the product to your sales catalog.
10. To see how the items in your sales catalog will appear to the students in your Group, you may click See Student View.

After an item has been added to your sales catalog, you can change the Academic Base Price or the Effective Date.

1. Select Group Administrators > Academic > Academic Offerings > Sales Catalog. A table of items currently in your sales catalog appears.
2. Locate the sales item you wish to change. In the Action column, click Edit.
3. To change the Academic Base Price for the item, enter the new price in the indicated field. (You can view the current “wholesale” price that your Group will pay by clicking View Current Adjusted Costs.)
4. To change the Effective Date of the item, enter the new effective date in the indicated field. Remember that the item will not appear in your sales catalog until its effective date.
5. When you have finished making your changes, click Update.

Once an item is in your sales catalog, you cannot remove it. However, you can set the Effective Date to some time in the distant future. This will change the status of the item to Inactive, and it will not appear in the Student view of your sales catalog.