Publish product

IBS 2.7 > Group Administrator: Publisher Functions

Each course you create may be published in one or more formats, or product types. For example, you may decide to offer a particular course as both an online course and a downloadable PDF file. You will define a product for each format you want to use to present your course. 

Adding a product

When you have finalized your course in a particular format and are ready to place it in IBS, select Group Administrators > Publisher > Publish Products. A table displaying your existing products appears. Near the upper right corner of the page, click Add Product.

1. Select the Language of the course you are publishing.
2. The Course Name field will display all the courses you have defined in the selected language. If the course you want is not listed, follow the steps in Define Courses to add it.
3. Select the code for the Product Type you want to publish. For example, if your course is a PDF, select PDFLS or PDFA4, depending on what size of paper students will use to print the file. If your course is interactive, select ONIS, ONFAC, or OFIS.
4. Enter the Publisher Base Price you want to charge for the course. Refer to the article on Publisher Pricing for more information that will help you set your base price.
5. Specify how you will provide your course content files to the IBS System Administrator (by dropbox, email, etc.) 
6. If you are not yet ready to submit your product definition to the SysAdmin, you may click Save. The information you have entered will be saved and you can complete the definition later. 
7. If you intend to offer your course in more than one format, repeat these steps to define additional products for your course.
8. When you have finished defining the product, click Submit. The IBS SysAdmin will be notified and will be expecting your files. He or she will contact you if there are any issues with your product definition.

Editing a product definition

When you have finished defining a product, your entry will appear in your table of Publisher Products. Each product has a Status field; this field tells how far along the product is in the publishing process. The possible Status values are:

Draft: You have entered some information but clicked Save instead of Submit. 

Pending: The product definition has been created, and the SysAdmin is awaiting your course files.

Rejected: The SysAdmin has determined that some information in your product definition is missing or incorrect. You may make additions or corrections and click Submit again.

Available: The course has been published in this format, but no Academic Groups have yet adopted it into their sales catalogs.

Adopted: The product is available and has been adopted into the sales catalog of one or more Academic Groups.

If you need to make changes to the values you have specified in your product definition, you may do so by clicking Edit.

• For courses with a status of Draft, Pending, or Rejected, you may edit any of the fields in the product definition.
• For courses with a status of Available or Adopted, you may edit only the Publisher Base Price field.

Deleting a product definition

If you find that you do not need a product definition that you have created, you may delete it, as long as the product has not been adopted into an Academic sales catalog. In the table of Publisher Products, locate the product you want to delete and click Delete.